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OUTLOOK TIP - Create a Distribution List

Background:
You periodically send email to a group of people, but it takes a lot of time to select each person for the "To:" line. It would be easier to have the list made up ahead of time, and just select the list for the To: line. Distribution List is the way to go. Once a distribution list is created, you can forward it to another person, so they don't have to create it themselves. See Send a Distribution List.

How to Create and Use a Distribution List:

• Select the Contacts folder
• Menu: File, New... Distribution List
  
  
  
• Type the name of the distribution list
  
  
  
• Click Select Members
  Select the Global Address List or under Outlook Address Book, click Contacts
  
  
  
• Click the name of the contact to add, click members
  Do this for each contact in your distribution list
  Click OK
  
  
  
• Click Save and Close
  

• Distribution List appears in your contacts. Note the "people" icon.
  
  
  

• To use the Distribution List, start an email message
  Click the To... button
  Select Contacts under Outlook Address Book
  Click the Distribution List
  The + expands to show members
  
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